Privacy Policy - Laudato Si Lent

Effective Date: 21 September 2022

This website (the “Website“) is operated by Laudato Si‘ Movement (the controller of your Personal Data) (“we“, “us” and/or “ our “) and has been created to share information about The Letter film and materials to support screenings with Website visitors (“you” or “your”).

We respect your privacy and are committed to protecting any data that allows us to directly or indirectly identify you (“Personal Data“). Our Privacy Policy outlines what Personal Data we collect about you through our Website and how it is used. We also explain how we process your Personal Data, who we share it with, how we look after it and tell you about your privacy rights and how the law protects you.

TABLE OF CONTENTS.

General / European Users
Why do we collect your Personal Data?
What Personal Data do we collect about you?
How we collect your Personal Data
Marketing
When we share your Personal Data
How do we keep your Personal Data safe?
Do we transfer data cross border?
How long will you use my Personal Data?
What are my legal rights in respect to my Personal Data?
How does the Website use Cookies?
Links to other Websites
Updating the Privacy Policy
Terms and Conditions
Contact Details

General / European Users

We encourage you to voluntarily share your Personal Data with us, because we build a global movement to protect creation only with the support of people like you. By using our Website, you agree to the collection, use and sharing of your Personal Data as set forth in this Privacy Policy. If you do not agree to the terms of this Privacy Policy, you may not access or use the Website.

This Privacy Policy also contains additional information which applies to European users only. “European users” are individual users based in the European Economic Area, the UK, and Switzerland. Other privacy policies, as notified to you, may apply if you use other products or services we provide.

Laudato Si‘ Movement is the data controller for the purposes of the EU General Data Protection Regulation (“GDPR”) and any relevant local legislation. We have appointed a, EU representative and a Data Protection Officer who can be contacted using the contact details below (Contact Details).

By using the Website, you acknowledge our collection, use and sharing of your Personal Data as set forth in the relevant sections of this Privacy Policy. You also acknowledge that by providing your Personal Data through the Website your Personal Data is transferred to and accessed by our personnel in the United States. If you do not wish for your Personal Data to be used in the manner set out in this Privacy Policy or transferred to the United States, you should not access or use the Website.

Why do we collect your Personal Data and how do we use it?

We only use the Personal Data you provide in a manner that is consistent with this Privacy Policy and where the law allows us to. We collect your Personal Data for the following purposes:

To provide and maintain the Website to you and to administer the Website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data);

To communicate with you effectively and to mobilize our members (including showing you campaigns and other content that are most likely to matter to you);
To keep the Laudato Si‘ Movement network thriving and effective and to extend our reach

and to work together to encourage leaders and governments;

To send you marketing, campaigning, petition and fundraising communication;
Manage our relationship with you (for example, to answer your queries, notify you about changes to our Privacy Policy);
To keep the Website safe and secure;
To carry out research and analysis on visitors to our Website and other supporters to determine the success of our approach, campaigns, resources, and other activities in the public interest and to help us provide you with a better experience;
To personalise the Website for you and provide content and features that match your interests;
To provide advertisements and monitor their effectiveness;
To comply with our legal and regulatory obligations and protect our legal and commercial interests; and
For any other purpose notified to you on the Website.

Additional information for European users

For European users, we rely on the following legal grounds for processing your Personal Data:

Processing Purpose	Legal Basis to Process your Personal Information
To provide and maintain the Website to you and to administer the Website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	Our legitimate interests in providing and maintaining the Website, keeping content and features relevant, keeping users engaged with the Website, and providing the services to you offered on our Website.
To communicate with you effectively and to mobilize our members (including showing you campaigns and other content that are most likely to matter to you);	Your consent.
To keep the Laudato Si‘ Movement network thriving and effective and to extend our reach and to work together to encourage leaders and governments;	Our legitimate interests in maintaining and expanding our network.
To send you marketing, campaigning, petition and fundraising communication;	Your consent
Manage our relationship with you (for example, to answer your queries, notify you about changes to our Privacy Policy);	Where your enquiry relates to a specific aspect of the services we provided to you: to perform our contract with you and to provide those services to you. Alternatively, our legitimate interests in responding to enquiries posed to us and maintaining the Website.
To keep the Website safe and secure	To comply with a legal or regulatory obligation and/or our legitimate interests in ensuring the security of the Website, preventing fraud, and creating and maintaining positive, safe and friendly space for user interaction.
To carry out research and analysis on visitors to our Website and other supporters to determine the success of our approach, campaigns, resources, and other activities in the public interest and to help us provide you with a better experience	Our legitimate interests in growing our activities, informing marketing strategies, measuring the impact of our initiatives, and to ensure communications are relevant, timely and in the best interest of Laudato Si‘ Movement’s mission.
To personalise the Website for you and provide content and features that match your interests;	Our legitimate interests in developing the Website and keeping content and features relevant, keeping users engaged with the Website. To the extent this involves storing information on your device such as cookies or other similar web technologies, your consent.
To provide advertisements and monitor their effectiveness	Our legitimate interests in growing our activities, informing marketing strategies and defining types of customers for new products and services.
Comply with our legal and regulatory obligations and protect our legal and commercial interests	To comply with a legal or regulatory obligation and/or our legitimate interests in efficiently fulfilling our legal and contractual duties (including in jurisdictions other than that in which you reside), protecting our organizational image and brand, managing legal risk, and complying with regulations that apply to us.

Change of purpose

We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact movie@laudatosimovement.org. If we need to use your Personal Data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Aggregated Data

In an ongoing effort to accomplish our mission and understand Website visitors better and judge the effectiveness and growth potential of campaigns, Laudato Si‘ Movement may conduct research on its visitors’ demographics and interests based on the Personal Data and other information provided to us. This research may be compiled and analyzed on an aggregate basis (“Aggregated Data”), and Laudato Si‘ Movement may share this aggregate information with its partners, affiliates, and allies. Laudato Si‘ Movement may also disclose aggregated visitor statistics in order to describe the size, scope, and demographics of its network (for example, to display on campaign websites, announce on social media and provide to media sources). Aggregated Data may be derived from your Personal Data but is not considered Personal Data as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific Website feature. However, if we combine or connect Aggregated Data with your Personal Data so that it can directly or indirectly identify you, we treat the combined data as Personal Data which will be used in accordance with this Privacy Policy.

What Personal Data do we collect about you?

We collect, use, store and transfer different kinds of Personal Data about you which we have grouped together as follows:

Identity Data includes first name, last name, username or similar identifier, title, religious affiliation, identification number;

Contact Data includes email address, telephone numbers, location, country, language preference;

Donation Data includes details about donations from you, including the amount, currency and method of payment. We do not store your credit card information or banking details save the expiry date and the last four digits of your card number, so we can refer to it when reminding you expiry is imminent;

Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website, together with information about the device(s) used;

Profile Data includes your username and password, if you have created an account;

Usage Data includes information about how you use our website and also how you engage with our content (below under “Data relating to Updates and Email Tracking” for more information;

Mailing Data includes mailings between us (including date/timestamp of mailing, content of mailing, language of mailing, topic categories); and

Communications Data includes your preferences in receiving communications from us and, where applicable, your opt-in to receive such communications.

We may also collect:

Your third-party authentication status if you visit the Website (i.e., whether you are presently logged into Facebook or other social media accounts);

Data relating to Updates and Email Tracking: If you sign up to receive updates from Laudato Si‘ Movement, we will strive to provide you accurate and timely information about our campaign activities. In order to improve our engagement with our network, we may track whether the emails we send to you are being opened, and other related information such as when and whether the links they contain are being clicked, whether you sign or share petitions, and of the people you shared with who also go on to sign our petitions; and

Images, photographs, or video you upload to the Website.

Except as otherwise described in this Privacy Policy, we do not collect any Special Categories of Personal Data about you. This includes details about your race or ethnicity, sex life, sexual orientation, trade union membership, information about your health and genetic and biometric data, nor do we collect any information about criminal convictions and offences, except where the processing is required or permitted by applicable law, or we have obtained your prior explicit consent.

We also collect, use and share Aggregated Data (see further above, under “Why do we collect your Personal Data and how do we use it?”.

Children

Our Website is not intended for or directed to children under the age of 13 and so we do not knowingly collect Personal Data from anyone under the age of 13. If you are a parent or guardian of a minor and believe that we have collected, used, or disclosed such information, please contact us using the contact information below. If we have reason to believe that someone is underage and we have collected their Personal Data without proper consent, we will delete that information as soon as reasonably possible.

Additional information for European users

In addition, we may limit how we collect, use and store some of the information of European users between 13 and 16. In some cases, this means we will be unable to provide certain functionality to these users. If we need to rely on consent as a legal basis for processing your information and your country requires consent from a parent, we may require your parent’s consent before we collect and use that information.

How we collect your Personal Data

We collect Personal Data directly from you when you voluntarily provide such information, such as when you:

join us via our Website;
contact us with inquiries;
sign up to a newsletter or mailing list to receive our movement dispatches;
host a screening event;
provide your name and email address to one of our partner organizations, on the basis that it can be shared with us;
RSVP for an event; or
make a donation.

In addition, we may also collect your Personal Data via third parties such analytics providers (such as Google Analytics), search information providers or marketing analytics service providers.

Marketing

Laudato Si‘ Movement does not rent, sell, or trade any Personal Data with any second or third party, except as required to process transactions, nor do we rent, share, sell, or trade information about what donations supporters have undertaken on our Website with any second or third party.

In relation to marketing communications such as fundraising and campaign emails, we will provide you with an “opt in” or “opt out” mechanism depending on where you are located when we collect your Personal Data. An “opt in” mechanism will provide you the opportunity to positively indicate that you would like to receive our marketing communications and we will not send you any unless you have “opted in”. An “opt out” mechanism (e.g., “unsubscribe”) will provide you the opportunity to indicate that you do not want us to send you such communications, and if you “opt out” we will not send you any.

You may opt out of marketing-related emails by clicking on a link at the bottom of each such email, or by contacting us using the contact details above (Contact Details). You may continue to receive service-related and other non-marketing emails.

We will get your express opt-in consent before we share your Personal Data with any third party for marketing purposes.

When and With Whom We Share your Personal Data

There are certain circumstances in which we share your Personal Data with certain third parties, as set forth below:

Laudato Si‘ Movement volunteers and event hosts

Laudato Si‘ Movement volunteers or event hosts may have access to your contact information, including your name, email address, telephone number, and social media account IDs, to reach out to you about a specific campaign or event. They may contact you directly or through Laudato Si‘ Movement.

Laudato Si‘ Movement event attendees, chapter participants, volunteers, or those interested in events, chapters, or volunteers

Members of the public who would like information about events, chapters, or volunteers may find your Personal Data, including your name, email address, language, personal comments, institutional affiliation, street address, and city, state/province, and country of residence through publicly available spreadsheets and maps on our Website. We will always ask your consent before sharing this information, and you can request to have it removed at any time by emailing movie@laudatosimovement.org.

Targets of Laudato Si‘ Movement campaigns

For petitions, letters to the editor, and surveys you have voluntarily signed or completed, we may pass on your name, city, state, and comments to the target. Where the target is a government body or official that requires petition signers to be constituents, we may also provide your postal code and full address. We will not otherwise make your street address publicly available, but we may transmit it to campaign targets specifically noted on the action page.

Laudato Si‘ Movement Petition creators

When you sign a petition created on Laudato Si‘ Movement’s Website, we provide your name, city, and country to the petition creator so they can deliver it to the campaign target (see above).

Agents, Consultants and Related Third Parties

Laudato Si‘ Movement sometimes hires service providers and other companies to perform certain functions on our behalf. Examples of such functions include mailing information, maintaining databases, social media networks, cloud computing services, and processing payments. When we employ another company to perform a function of this nature, we take precautions to provide them only with the information that they need to perform their specific function.

If you link your account with a third-party service, we share the information you authorize with that third-party service. If you log in to the Website using Facebook, Facebook directly collects information about your use of the Website. We also offer social sharing features that let you share content or actions you take on our Website with other media. Your use of these features enables the sharing of certain information with your friends or the public, depending on the settings you establish with the third party that provides the social sharing feature. For more information on this, please see the section on “Social Media” below.

If you are a resident of California, you may have the right to learn additional information about your personal information collected through this Site. California residents who have an established business relationship with us may request and obtain information, free of charge and on an annual basis, about personal information that we shared with other businesses for their own direct marketing use within the prior calendar year (as provided in California’s “Shine the Light Law”). If applicable, this information would include a list of the categories of personal information shared with third parties and the names and addresses of all third parties with whom we shared this information in the immediately preceding calendar year. To obtain this information, please write to us using the contact information below, with “California Shine the Light Privacy Request” in the subject line as well as in the body of your message. We will then respond to your mailing address with the requested information.

Payment processors

We work with Stripe to help process donations and credit card transactions and other payment methods when you donate to Laudato Si‘ Movement. These payment processors will store certain Personal Data about you. Please refer to their privacy policies to learn more about how they use and process your Personal Data.

Legal Requirements

We may disclose your Personal Data if required to do so by law (including without limitation any election law) or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) protect and defend the rights or property of Laudato Si‘ Movement, (iii) act in urgent circumstances to protect the personal safety of Website visitors or the public, or (iv) protect against legal liability.

Business Transactions

In relation to an ongoing or proposed business transaction (such as transferring the ownership and operation of LSM), we may transfer your information to a successor or potential successor organization. If such a transfer occurs, the successor organization’s use of your information that was collected through this Website will remain subject to this Privacy Policy and the privacy preferences you have expressed to us.

Social Media

Through the Website, you can choose to access certain social media Websites and services that are owned and controlled by third parties (e.g., Facebook and Twitter) (the “ Social Media Services ”). When you elect to access and use the Social Media Services, you will be sharing your information (which will include your Personal Data if you elect to share such information) with those Social Media Services. As with other Third Party Sites, the information that you share with the Social Media Services will be governed by the privacy policies and terms of service of the providers of such Social Media Services and not by the policies and procedures we describe here.

We may use your email address and Facebook ID to participate in Facebook’s Custom Audience and Lookalike Audience programs, which enable us to display campaign promotions to both existing and prospective members when they visit.

To do this, we first send a digital “fingerprint” of your email address to Facebook—we don’t send your actual email address, but instead a cryptographic piece of data that Facebook can use to find matches to email addresses in their database. If you are not a Facebook user, or if the email address you use at Laudato Si‘ Movement is not one that you use with your Facebook account, then there will be no match, and Facebook will not receive any information that they could use to identify you or target you in any way. If you are a Facebook user and your Laudato Si‘ Movement email address matches your Facebook email address, Laudato Si‘ Movement campaign promotions may then appear when you access Facebook.

Facebook deletes this information (a) if it does not match with a Facebook account or (b) after they confirm you are a registered account holder. For more detailed information about how Facebook uses digital fingerprints — also known as a cryptographic hash —and your ability to opt out of this program, please see

https://www.facebook.com/business/help/112061095610075 and Facebook’s data policy at https://en-gb.facebook.com/policy.php.

How do we keep your Personal Information safe?

Laudato Si‘ Movement makes great efforts to protect the Personal Data provided via the Website from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. We have put in place technical and organizational security measures to protect the confidentiality, integrity and availability of your Personal Data. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have an organizational need to know. They will only process your Personal Data on our instructions, and they are subject to a duty of confidentiality.

However, no Internet or e-mail transmission is ever fully secure or error free. In particular, e-mail sent to or from the Website may not be secure. Therefore, you should take special care in deciding what information you send to us via e-mail or otherwise provide through this Website.

Laudato Si‘ Movement also strives to ensure, along with its payment processor, the secure collection and transmission of sensitive visitor payment information using industry accepted data collection and encryption methodologies. If you choose to make a donation to Laudato Si‘ Movement, your credit card information will be used only for transactions through our secure online payment system. If you choose to make that donation recurring, the information will be stored by our third party payment processors and is not stored or seen by Laudato Si‘ Movement. Laudato Si‘ Movement does not sell or otherwise disclose such visitor payment information outside the organization.

Do we transfer data cross border?

Laudato Si‘ Movement has a global network with members and staff around the world, so your Personal Data may be transferred and stored across borders. By using the Website, you consent to the processing, transfer and storage of your information in and to the United States and other countries, where you may not have the same rights as you do under your local law. We will process your Personal Data in accordance with applicable law and with this Privacy Policy regardless of where your Personal Data is stored or accessed.

By providing your Personal Data through the Services you acknowledge that your Personal Data is transferred to and accessed by our personnel in the United States.

Additional information for European users

Where our service providers or other third parties (identified above) based outside the European Economic Area or UK receive personal information, we ensure the transfer is either (a) to a country deemed to provide an adequate level of protection by the European Commission, the UK or Switzerland or (b) pursuant to specific contracts approved by the European Commission or the relevant local regulator. Please contact us if you want further information on the specific mechanism used by us when transferring your Personal Data out of the EEA, UK or Switzerland.

How long will you use my Personal Data?

We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for Personal Data, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.

A large part of our data activities are focused on understanding our engagement efforts and finding out which supporters are the most active, and have been active for the longest period of time. This lets us know if we are providing our supporters with timely and engaging opportunities to take meaningful action on the issues they care about. We will take these considerations into account in determining the appropriate retention period, including the use and application of metrics and data tools to consider supporter engagement and to look at the trajectory of engaged supporters over time. Further details of retention periods for different aspects of your Personal Data are available by emailing movie@laudatosimovement.org.

We continually review what information we hold and will delete personal data which is no longer required.

What are my legal rights in respect of my Personal Data?

We will comply with any rights provided to you under applicable law. In addition, if you have an account with us, you can review and change your Personal Data by logging into your account and visiting your account profile page.

You may also send us an email at movie@laudatosimovement.org

to request access to, correct, or delete any Personal Data that you have provided to us. We may not accommodate a request to change information if believe the change would violate any law or legal requirement or cause the information to be incorrect.

Additional information for European users

If you are a European user, you have the following rights in relation to the Personal Data we hold about you, unless provided otherwise by relevant local legislation:

Request access to your personal information
Request correction of your personal information
Request erasure of your personal information.
Object to processing of your personal information.
Request restriction of processing your personal information.
Request transfer of your personal information.
Right to withdraw consent (where we rely on your consent as our basis for processing).

Please note that some of these rights are not absolute and we may refuse a request to exercise particular rights, but we will keep you informed as to the actions that we can take when you make your request. We try to respond to all legitimate requests within one month, although we will notify you if it will take longer.

You have the right to make a complaint at any time to your supervisory authority for data protection issues. A list of supervisory authorities in the EEA is available here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

If you are in the UK, you have the right to make a complaint at any time to the Information Commissioner’s Office, the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the supervisory authority so please contact us in the first instance using the contact details set out below.

How does the Website use cookies?

Like most websites, Laudato Si‘ Movement may place a “cookie,” or small file, in the browser files of a visitor’s computer. Some cookies are used to prepopulate forms for you so that on repeat visits to the Website you don’t need to re-enter certain information. You can typically remove or reject cookies via your browser settings. To do this, follow the instructions provided in your browser (usually located within the “settings,” “help,” “tools” or “edit” facility). Many browsers are set to accept cookies until you change your settings. If you disallow cookies, you will not have the advantage of having certain sections of forms being prepopulated for you, and you may not be able to access certain parts of the Website.

You can find more information about cookies and how to manage them at www.allaboutcookies.org.

Our Website use the following types of cookies for the purposes set out below:

Type of Cookie	Purpose
Essential Cookies	These cookies are essential to provide you with services on our Website and to enable you to use some of their features. Without these cookies, the services on our Website that you request may not be possible to provide. We only use these cookies to provide you with those services on our Website.
Functionality Cookies	These cookies allow us to remember choices you make when you use our services on our Website. The purpose of these cookies is to provide you with a more personalized experience and to avoid you from having to re-select your preferences every time you use our services on the Website.
Analytics and Performance Cookies	These cookies are used to collect information about traffic to our services and how users use our services on our Website. The information gathered may include the number of visitors to our Website, the websites that referred them us, the pages they visited, what time of day they visited, whether they have visited our Website before, and other similar information. We use this information to help operate our services on our Website more efficiently, to gather demographic information and to monitor the level of activity on our Website.

We may also use third-party services such as Google Analytics. This helps us understand traffic patterns and know if there are problems with our Website. We may also use embedded images in emails to track open rates for our mailings, so that we can tell which mailings appeal most to Laudato Si‘ Movement supporters. You may opt out of Google Analytics cookies or opt-out of having your information sent to a third party by visiting Google’s opt-out page – https://tools.google.com/dlpage/gaoptout.

Other third parties may deliver cookies to your device in order to track your online behaviors over time and across non-affiliated websites. You have choices about the information third parties may collect about you through this Website.

Do Not Track Mechanisms

Your browser may deliver a “Do-Not-Track (‘DNT’) signal,” or similar mechanism for exercising choices about the collection of information about your online activities. Because of the changing state of technology, we do not guarantee that we will honor DNT signals or similar mechanisms at this time.

Links to Other Websites

This Privacy Policy applies only to our Website. The Website may contain links to other websites, plug-ins and applications not operated or controlled by Laudato Si‘ Movement (the “Third Party Sites”). Clicking on those links or enabling those connections may allow Third Party Sites to collect or share data about you. The policies and procedures we described here do not apply to the Third Party Sites. The links from the Website do not imply that Laudato Si‘ Movement endorses or has reviewed the Third Party Sites. We encourage you to contact those sites directly for information on their privacy policies.

Updating the Privacy Policy

Laudato Si‘ Movement may change its Privacy Policy from time to time. If we make any significant changes to the rules that govern this Website, or the way we use your Personal Data, we will add a prominent notice to this Website. Please review this Privacy Policy periodically, and especially before you provide any Personal Data. This Privacy Policy was last updated on the date indicated above. Your continued use of the Website after any changes are made to this Privacy Policy indicates your agreement with the terms of the changed Privacy Policy.

Terms and Conditions

Your access to and use of the Website is subject to the Terms of Service.

Contact Details

If you have any questions about our policies, your Personal Data, or data protection on this Website, you can contact us.

Our full details are:

Laudato Si‘ Movement

hello@laudatosimovement.org

Our representative in the EU is Tomás Insua and may be contacted by email at LSM.eu.dataprivacy@catholicclimatemovement.global or by mail care of OCSIV Via S. Francesco de Sales, 18 Rome 00165 Italy.

You may contact our Data Protection Officer by email at dataprivacy@catholicclimatemovement.global or by mail at 712 H St NE PMB 90321 Washington, DC 20002